Google Sheets vs. RFQ Software: Why Spreadsheets Are Holding You Back
4 abr 2025
Many small businesses rely on Google Sheets for managing procurement, but as operations grow, spreadsheets become inefficient and error-prone. This blog explores the pitfalls of using spreadsheets for RFQs and how RFQ software offers automation, accuracy, and scalability. Platforms like AuraVMS provide a smarter way to streamline procurement without the common spreadsheet headaches.
Publicado Por AuraVMS
The Hidden Costs of Managing Procurement with Spreadsheets
For many small businesses, Google Sheet Purchase Management is a tool to track sellers quotes and organize RFQs (request for quotes). It is free, accessible and easy to use. But as your business grows, the spreadsheet can become a bottleneck, providing errors, disabilities and missed opportunities.
Let's see why your purchase team can be kept back by sticking to the spreadsheet and how modern RFQ can streamlines the software process.
1. Spreadsheets are prone to human errors
One of the largest shortcomings of the Google sheet is the risk of human error. Copy-pasting can lead to expensive mistakes by misrepresentation of wrong values, incorrect points, or accidentally removing significant data.
On the other hand, RFQ software, standardize data entry, reduces errors and ensures accurate quotes comparison.
2. Lack of Automation Wastes Time
Google sheets require manual data entry, formula setup and frequent updates. Procurement teams spend hours to email, follow and update the bid comparison to suppliers.
With RFQ software, you can automate request distribution, collect reactions in a structured format, and immediately compare while saving valuable time.
3. Version Control Nightmares
Supporting on the spreadsheet often leads to version control chaos - multi -layered files, conflicting editing, and confusion on the latest version.
The RFQ software provides a centralized system where all updates are tracked, ensuring a single source of truth for the purchase teams.
4. Limited visibility and tracking
Keeping an eye on supplier reactions in Google Sheets means email, document and endless follow -up. There is no real -time visibility as to who responded and in which phase each RFQ is.
Modern RFQ tools provide dashboard that show live updates, response status and historical data for better decision making.
5. Scalability becomes a challenge
As your business grows, the supplier quotes and a large amount of conversation through the spreadsheet become heavy. Can 5 suppliers manage in Google Sheets work, but manage 50 or 100? Not so much.
The RFQ software is designed to scale with your business, many suppliers, wholesale RFQ and complex dialogues are easily handled.
Shifting to RFQ software
Switching from the spreadsheet to RFQ software does not mean leaving simplicity - it means upgrade into a device that automatically, systematic and adapt to your purchase process. Platforms such as AuraVMS help businesses to manage suppliers quotes efficiently by centralizing the requests, by automating and making the follow -up.
If you are still using Google Sheets for purchase, it may be time to rethink your approach. The correct RFQ software can save time, reduce errors, and help you make smart purchasing decisions without a spreadsheet headache.
¿Quieres simplificar tu proceso de RFQ? Ahorra tiempo, gana dinero y obtén información relevante.
Únete a más de 100 startups y empresas cerrando cotizaciones con AuraVMS
¿Quieres simplificar tu proceso de RFQ? Ahorra tiempo, gana dinero y obtén información relevante.
Únete a más de 100 startups y empresas cerrando cotizaciones con AuraVMS
¿Quieres simplificar tu proceso de RFQ? Ahorra tiempo, gana dinero y obtén información relevante.
Únete a más de 100 startups y empresas cerrando cotizaciones con AuraVMS
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